ClearView's Crucial Fleet Management Checklist

It is no myth that roads are a busy, dangerous place.  The RAC estimates that on average 3 people die each day on UK country roads alone.  Entering 2019, it is clear a vast range of vehicle monitoring and tracking devices are out on the market, with the intent to help fleet management prioritise fleet safety.  But with so many products, it can be hard to find a genuine reputable source that you can rely on.  With 40 years within the vehicle safety industry, ClearView has put together 'ClearView's Crucial Fleet Management Checklist'.

Fleet management checklist

  • A Clear Company Policy And Procedure Is Essential                                         


Too often we hear stories about company employees pulling out and tampering with telematics and tracking devices, taking away the cost saving benefits of telematics devices from that company.  Employees need to to be aware of the company policy and aware of how breaking the policy will impact their job role and permissions.  Following this, employees need to be made aware of the company's attitude to non conformity of company policies.  A policy is only useful if a procedure is maintained.  It is common knowledge that businesses management styles deeply affect employee motivation and work levels, so our advice here is to have a clear guideline towards company procedures and to enforce suitable and essential policies.  Generally these policies are in place for the safety of employees as well as a management tool.   

  • Daily Vehicle And Driver Checks Need To Be In Place


Failure to recognise vehicle or driver defects can come at a costly price for fleet management.  Daily vehicle checks provide a huge benefit to fleet safety, making sure that any utilised vehicle is road safe.  Defects being identified early, reduces the risk of fleet maintenance issues manifesting into bigger problems, reducing fleet management's vehicle maintenance costs.  The cost of neglected fleet management can be huge.  Stories of devastating crashes with serious consequences are not unheard of, this BBC article displays the devastating results of neglected brakes.  ClearView Tracking wants to highlight the importance of vehicle and driver checks, not only saving fleet management costs, but also saving lives.  DRiiVE app is a next generation tracking app accessible on smartphones, that encourages safe driving and provides a supporting hand towards fleet management duties, enforcing daily vehicle walkaround and driver checks, with easy to access proof of any defects and declarations that both vehicle and driver are safe on that day. 

  • Planning All Routes In Advance


We have all been in the stressful situation of driving in unfamiliar places, but how much does this affect driving safety?  Planning routes allows you to familiarise yourself with exits and routes you need to take.  The last thing you want, is to be stressed because you're not sure if you should have taken that left turn, or the upcoming left turn.  Safe drivers will plan out a journey before getting on the road, lowering their chances of having a crash related to distracted driving.  Telematics and tracking devices can help aid a driver to identify road traffic and plan routes from destination to destination.  These safe drivers can relax and concentrate behind the wheel.  Once distraction occurs, road safety decreases, with lack of attention on speed and poor road sense creating a dangerous environment for road users and the driver.  Don't leave it to chance.  Plan your routes so you can have a stress free journey. 

  • Monitoring Driving Behaviours


In order to promote fleet safety, it is important for fleet management to monitor driving styles, identifying poor styles and promoting safe driving.  When we talk about monitoring driving behaviours, telematics and tracking solutions often are referred to as "big brother", intruding and watching drivers.  The reality of this is that these telematics and tracking solutions are in place for the safety of fleet drivers and the safety of road users around drivers.  Going into 2019, companies have started to realise and praise just how effective telematics is at increasing road safety and decreasing the costly consequences of poor driving.  Monitoring driving behaviours is only as effective as the training following the identification of poor behaviours.  Fleet management should focus on what they feel are acceptable and non acceptable driving styles and incorporate training into the workplace for drivers who are not up to the expected driving standards.  Not only will enforcing safe driving standards increase fleet safety, but fleet maintenance costs will be significantly reduced, as poor driving increases vehicle wear and tear.  

  • Detailed Communication And Feedback To Drivers


To promote fleet safety, it is important for fleet managers to hold strong lines of communication and give detailed feedback to drivers.  If drivers are not aware of any poor driving styles, then they can't improve.  We suggest feedback is given directly from the fleet manager in a private environment so focus can be personalised to each individual.  That way the fleet manager knows exactly what points have been highlighted and what steps have been identified in order to improve.  When giving feedback to drivers, solutions need to be highlighted and put into practice, with driver training being an option to drivers who are struggling to improve.  A good practice would be to include examples when discussing performance, so that employees know exactly what is being talked about.  Good advice would be to highlight to employees the importance of this feedback, it is not an opportunity to criticise, but an opportunity to better individual and company performance.